Accountant – Event Financial Management
Accountant – Event Financial Management
We are looking for a dynamic, detail-oriented accountant to join our finance team and support our ALL IN team’s activities.
The accountant will primarily support the ALL IN team in managing the financial and accounting aspects of its activities. These include the annual ALL IN conferences in Montréal, Toronto, and Vancouver, as well as various other events organized by Scale AI across Canada and internationally.
Working closely with the finance and ALL IN teams, the successful candidate will play a key role in monitoring event finances and ensuring that expenses, supplier payments, and budgets are managed efficiently, accurately, and in accordance with applicable requirements.
About the role
Key responsibilities
Day-to-day accounting
- Monitor accounts payable and verify invoices and supporting documentation;
- Prepare and process supplier payments;
- Issue invoices and follow up on accounts receivable;
- Review and track expenses related to various projects and events;
- Review expense reports and their supporting documentation.
Budget and financial monitoring
- Track revenue and expenses against established budgets;
- Keep project and event financial tracking spreadsheets up to date;
- Identify budget variances and communicate them to the relevant teams;
- Work with the finance and ALL IN teams to closely monitor financial commitments.
Reporting and year-end activities
- Provide supporting documentation and analyses for financial monitoring;
- Assist with year-end preparation;
- Follow up on adjusting entries requested by the accounting leads;
- Help prepare the documentation required for year-end accounting activities.
Administrative support and coordination
- Organize and maintain contracts and financial records;
- Keep Excel files and other tracking tools up to date;
- Coordinate administrative and financial follow-ups with internal teams and suppliers;
- Provide administrative support for financial activities to management and the ALL IN team.
What we offer
- Competitive compensation;
- A flexible schedule: A full-time position;
- A hybrid work arrangement: A minimum of two days per week at our Montréal office;
- A stimulating environment: A collaborative team at the heart of Canada’s AI and technology ecosystem;
- Major projects: The opportunity to contribute to the financial management of ALL IN and other events across Canada and internationally;
- A tangible contribution: A role that directly supports successful event delivery and sound financial management.
Professional requirements
Education and experience
- University degree in accounting; a CPA designation is an asset;
- Five to seven years of accounting experience, ideally in an environment requiring the independent management of multiple accounting activities.
Technical and language skills
- Proficiency with accounting software, ideally Xero;
- Comfort using management tools and digital platforms; knowledge of Salesforce and Google Workspace is an asset;
- Intermediate to advanced Excel skills, including pivot tables, lookup formulas, and advanced functions;
- Excellent organizational skills and the ability to manage multiple responsibilities and deadlines simultaneously;
- Accuracy, attention to detail, and the ability to work independently;
- Ability to collaborate effectively with different teams;
- Excellent command of French; functional or full bilingual proficiency in French and English is a strong asset.
Interested in this opportunity? Send your résumé and cover letter to RH_HR@scaleai.ca.